Privacy Policy

HammockHeli App — Internal Employee App
Last updated: 9 October 2026

This application is the internal employee system of Hammock Helicopter Sdn Bhd ("the Company"). It provides Company workforce functions such as attendance recording, inventory reference, notifications, and other operational features that may be added over time. Use of the app requires a company-issued account and is limited to Company employees.

Data We Collect

• Account information — your username, name, job title, email, role and permissions, and profile details held in the Company's systems, including your profile picture if you add one.
• Location data — your device's GPS coordinates, together with the accuracy, altitude, speed and direction reported by the device and the time of the reading. This is collected only when you clock in or out and the Company's network check alone cannot confirm you are at the work site, to verify you are within the designated work zone. The app does not track your location in the background or for any other feature.
• Network information — your IP address and the type of connection (for example Wi-Fi or mobile data) when using attendance features, used for work-zone verification.
• Device information — device model, manufacturer, operating system version, platform, whether the device is an emulator, and an app-scoped device identifier, recorded for security and fraud prevention.
• Security checks — when you clock in or out, the app asks your device whether a VPN connection or a mock-location tool appears to be active, and sends the result with your attendance entry. These checks use information the device itself reports; the app does not read the contents of your traffic, list your installed apps, or inspect other apps.
• Push notification token — an identifier issued by Apple or Google for your device, stored against your account so the Company can send you notifications. It is removed when you log out.
• Photographs — images you add to Company work records, either by taking a new photo with the in-app camera or by selecting an existing photo from your device. Photos may be reduced in size on your device before they are uploaded. These images are uploaded to and stored on the Company's servers as part of the record they belong to. The app only accesses the camera, or an individual photo, when you actively choose to — never in the background.
• Files and documents — files you choose to attach to Company work records, uploaded to and stored on the Company's servers. The app only accesses a file when you select it yourself.
• Work records — data you create through your use of the system, such as attendance entries and other operational records.

How We Use Data

Data is used solely for the operation of Company business functions — including attendance verification, fraud prevention, HR administration, operational record keeping, and providing you with work-related information. Your data is not used for advertising or profiling.

Data Sharing

Your data is not sold, rented, or shared for advertising purposes. It is stored on the Company's own servers and is accessible only to authorised Company personnel. The only exception is where a service is technically required to operate the app — for example, push notifications are delivered through Apple's and Google's notification services (including Google Firebase Cloud Messaging), which necessarily handle your device's notification token and the content of the notification in order to deliver messages to you.

Data Retention

Records are retained in accordance with the Company's record-keeping policies and applicable Malaysian law.

Permissions

• Location — requested to verify your position against the work zone when clocking in or out. Precise location is needed for this check. Not used elsewhere in the app.
• Camera — requested when you choose to take a photograph for a work record. The camera is only activated by your direct action and is never accessed in the background.
• Photo library — used in two ways, both started by you: to attach an existing photo to a work record, and to save a copy of an image to your gallery (either a photo you take in the app, or an image you choose to save while viewing it). When you attach an existing photo, the selection happens in your device's own photo picker and the app receives only the image you chose — it does not browse, scan, or upload the rest of your library.
• Notifications — requested to deliver work-related notifications. Optional.

Changes to This Policy

As new features are added to the app, this policy may be updated to reflect any new data practices. The latest version will always be available at this address.

Your Rights

Under the Personal Data Protection Act 2010 (Malaysia), you may request access to, correction of, or deletion of your personal data by contacting the Company. Deletion requests are honoured subject to legal and employment record-keeping obligations.

Contact

Hammock Helicopter Sdn Bhd
Subang, Selangor, Malaysia
Email: it@hammockheli.com